Latest Updates
Jul
14
IMPORTANT - Scheduled Disaster Recovery Testing
Posted by Becky Gruber on 14 July 2021 01:23 PM

Date/Time: 07-31-2021 12:01 AM ET – 08-01-2021 8:00 PM ET

 

Details: Starting Saturday, July 31, we will be performing a scheduled test of our disaster recovery system. The test will run through Sunday, August 1st, and will include transferring critical services and applications to our secondary data center (Pittsburgh/State College). 

 

How does this affect me? Users may experience intermittent issues logging into the application and other EnergyCAP services. All EnergyCAP-hosted client automation jobs will be paused during this time. All automated jobs and access to the application and services will be restored by Monday, August 2nd.


Read more »



Jul
9
How Bill CAPture is handling Due Dates
Posted by Ryan Ohlson on 09 July 2021 03:29 PM

We have recently fielded a few questions and issues pertaining to invoices that do not have a clear Due Date.  In many instances, the Due Date is explained as a description rather than numerically.  A few examples are listed below.

  • "Payment due 30 days after the statement date"
  • "Payment due on last day of the month"
  • "Net 30"

Cases such as these can result in an incorrect Due Date on the processed bill in EnergyCAP.  The root of the data error comes when humans are required to interpret the terms and then enter the Due Date value in numerical terms.  In order to provide a more consistent and accurate Due Date value for our clients, moving forward we will be handling these scenarios in a different manner.  When the Due Date is not expressed numerically with a specific day, month, and year, we will use the Statement Date as the Due Date.  In the event there is not a Statement Date on the bill, we will use the service End Date.  

Because of the inconsistent nature that Due Date has been handled in the past, some clients may continue to experience some inconsistencies until these processing guidelines are fully implemented.  This news article is meant to provide context for the change in our processing behavior and to explain what the logic will be moving forward.  If you have any questions or concerns about this change, please submit a Bill CAPture support ticket.


Read more »



May
25
EnergyCAP 7.13 Release (ENC-Hosted)
Posted by Becky Gruber on 25 May 2021 04:57 PM

This release includes new features and enhancements to EnergyCAP’s auditing capabilities including intelligent bill outlier identification and updated bill lists.


Outlier Audits

Outlier audits use the same logic as Report 13 and help you identify abnormal bills using your bill history and past/current weather data. Outlier audits will automatically flag your bills for review based on the sensitivity level you choose.

release7.13-1

Audit Enhancements

You can automatically assign flagged bills to one or more EnergyCAP users for review. EnergyCAP users can select the filter Assigned to Me when creating dashboard content to review their assigned bills.

release7.13-2

Ignore bills based on cost. Each bill audit type has a setting for minimum cost to automatically skip bills with a low total cost.

release7.13-3

Issue type has been added to track the specific bill audits that caused your bills to be flagged. Whether your bill fails one or many audits, you can see bills that have been flagged based on a specific type of audit exception.

release7.13-4

Disable bill audits for specific accounts. You can limit false positives by turning off all bill audits for specific accounts.

release7.13-5

 Updated Bill Lists




-Quick Filters
 help you find the bills you’re looking for across all bill lists. One quick filter is dedicated to flagged bills. If a quick filter is set it also shows in the main filter list.

-Billing Period is now the primary column in a bill list and is also a hyperlink to view the bill.

-Updated column selector makes setting up your bill list easier.

-Updated legend and sort order are provided at the bottom of the screen.

-A new Actions menu lets you edit, share, copy, and download a bill list.

release7.13-6

Enter a Bill in More Places




- With the Create button.
- From a bill list in the Bills module.
- With the Actions menu on any meter or account tab.

release7.13-7

Download all your Bill Lists




You’ve always been able to download a bill list in the Bills module. Now you can download a meter bill list or account bill list.

release7.13-8

Updated Bill Import




After you import your bills, the bill is saved, analyzed and then flags are assigned. A new icon shows when a bill is being analyzed. release7.13-icon


Updates to Chargeback Bill Calculations






We’ve made two updates to better handle monthly use and demand readings. Previously the bill begin and end dates were based on the date of monthly readings and did not use the timestamp of the reading to adjust dates. We are now incorporating the timestamp of the reading into the chargeback process.

Monthly Use

If the use reading has a timestamp up to and including noon, the reading date will also be the end date of the bill. If the reading is after noon, the bill end date will be one day after the reading date. The same logic is also applied to determine the start date of the bill.

This update in chargeback processing from version 7.12 to 7.13 may cause a one-time, one-day gap between your prior monthly chargeback bills and your first bill calculated with the updated logic. This is a one-time occurrence due to the more advanced timestamp logic.

Monthly Demand

Monthly demand readings will also begin honoring the timestamp of the reading during chargeback calculations. Demand readings included in demand calculations will include all readings starting after noon on the day before the start date of the bill and ending at noon on the end date of the bill (previously, demand readings from the beginning of the start date of the bill to midnight of the end date of the bill were included in demand calculations). The maximum demand value will be used for the bill’s demand


Read more »



May
25
EnergyCAP Quick Tips - Benchmarking Charts
Posted by Joel Brickell on 25 May 2021 12:47 PM

Benchmarking Charts—More Than Just Bars

Go beyond bar charts when benchmarking peer buildings and meters. EnergyCAP also provides an informative scatterplot and a Savings Opportunity chart to help you identify your biggest savings opportunities.

 

costArea
savingsOpportunity

Read more »



Apr
12
New On-premises Release Available: EnergyCAP Version 7.12
Posted by Becky Gruber on 12 April 2021 08:17 AM

A new on-premises version of EnergyCAP Version 7 is now available. Please open a support ticket using the button below to receive the installation package for EnergyCAP Version 7.12

This semi-annual update includes a variety of new features and updates including:

  • Email report subscriptions. Configure reports to be sent to your email address every day, week, month, or quarter
  • Reports improvements. Enhanced options for finding and running reports
  • Last account and serial number. Save prior account and serial numbers to more easily find your data
  • Improved search. Expanded search results, more details provided, and previously searched-for items are remembered
  • Bulk bill header editing. Update bill header details for multiple bills at the same time (e.g., billing period, accounting period, control code)
  • Enhanced interval data channels. Save changes to your interval data settings over time and track custom fields on each channel
  • Improved meter swap-out process. A new step-by-step process is available to manage submeter swap-outs and accurately calculate chargeback bills before and after the change
  • Bill reversals. Easily generate equal but opposite bills to cancel original bills
  • Generate accrual bills. EnergyCAP’s accruals engine generates intelligent bill accruals based on historic performance and weather data
  • Expanded capabilities for international clients. Additional address, country, and location options are now available
  • New and updated setup spreadsheets. Continued improvements to bulk data creation/editing

A full list of updates is available with EnergyCAP’s Release Notes.

Technical release details:

  • Upgrading to Version 7.12 requires your database to be upgraded to database version 108 (upgrade scripts available in the installation package).
  • EnergyCAP Version 3 is no longer supported. The Version 7.12 upgrade process will ensure that all required application upgrades from Version 3 are applied to your database
  • This is the last on-premises release of EnergyCAP that supports Microsoft SQL Server 2016. Future releases will require SQL Server 2019 or higher. 

Please submit a ticket to EnergyCAP Support to request the latest installation package for EnergyCAP Version 7.


Read more »



Mar
29
EnergyCAP Quick Tips: Actual, Calendarized, Normalized Data
Posted by Becky Gruber on 29 March 2021 01:05 PM

Actual, Calendarized, Normalized Data

EnergyCAP automatically calculates and presents your use and cost data in Actual, Calendarized, and Normalized formats for quick visual analysis.

actualCalNorm


Read more »



Mar
19
EnergyCAP Quick Tips - Custom Fields
Posted by Joel Brickell on 19 March 2021 11:06 AM

 

Custom Fields

Want to track custom data types for your accounts, meters, buildings or vendors? You can create Custom Fields by clicking the module menu icon within the appropriate EnergyCAP module.

 

customFields-1

 


Read more »



Mar
2
EnergyCAP Version 7.12 to be released March 12th (EnergyCAP Hosted Only)
Posted by Joel Brickell on 02 March 2021 07:40 AM

On March 12th, EnergyCAP Version 7.12 will be released to your EnergyCAP Hosted database. This release includes several new features and important updates:

  • Enhanced interval data channels settings – Track changes to your submeter settings over time. Update multiplier, rollover, and unit information when you replace meters. Meter readings will automatically reflect changes to your channel settings.
  • Improved meter swap-out process – Easily record your final and initial readings for submeters. EnergyCAP’s chargeback engine seamlessly handles meter swap-outs when performing bill calculations.
  • Track custom field values on interval data channels – Configure custom fields to track specific items important for your submeters. These fields can be used to further enhance integrations with interval data systems.
  • New interval data channels setup spreadsheet – Easily manage interval data channel settings and associated custom fields.
  • New API versions for interval data channels – Several EnergyCAP APIs for interval data channels have been versioned to accommodate this new functionality. New and deprecated API versions have been documented on developer.energycap.com. If your organization is using an automated interval data integration, please confirm that you transition off of any deprecated APIs before they are retired.

 No service interruptions are expected during the upgrade. Additional details about these updates are available in the release notes.


Read more »



Jan
19
EnergyCAP Quick Tips - Create Button
Posted by Joel Brickell on 19 January 2021 12:28 PM

Create Button

Use the Create Button in EnergyCAP Version 7 to quickly add objects and data—accounts, meters, buildings, and more—to your EnergyCAP database.

 

createButton


Read more »



Dec
7
EnergyCAP 7.11 Release
Posted by Joel Brickell on 07 December 2020 11:19 AM

The latest updates to EnergyCAP Version 7 (Release 7.11) are now available for EnergyCAP hosted databases. This update is focused on improving your Accounting workflow with Bill Reversals and Accruals, adds functionality for tracking prior account numbers and serial numbers, and provides updates especially helpful for international clients.


Bill Reversal

Sometimes you may have “bad bills” in your database due to clerical errors, a problem with a meter, or other issues, and you can’t simply void or delete the bills due to your accounting system workflow.

Now you can create a reversal bill—a bill that is exactly opposite of your original bill—and export the new reversal bill to your accounting system to create a net impact of zero use and cost. Bill reversal can work in conjunction with your specific accounting workflow and help you fix these “bad bills”.

releaseNotes7.11_1

When you reverse a bill, the original bill is not modified, and the two bills are linked to each other. You can easily navigate between the two linked bills by using the bill reversal banner at the top of each bill.

releaseNotes7.11_2

It’s easy to identify reversal bills in a bill list with either the Creation Method or Reversal column.

releaseNotes7.11_3

 

Generate Accrual Bills

Accruals is a licensed feature that is often requested by accounting teams. An accrual bill fills in the gap between the last bill on an account and the end of a reporting period.

EnergyCAP offers two options for creating accrual bills:

  • Test mode which creates accrual bills with settings that ensure accrual bills is not exported.
  • Live mode creates accrual bills that can easily be exported to your accounting system.

It’s easy to exclude accounts from generating accrual bills when creating or editing an account and abnormal bills can be excluded from accrual calculations when viewing the abnormal bill.

releaseNotes7.11_4 releaseNotes7.11_5

The Accruals log shows each run of the accrual engine along with the settings and filters used each time accrual bills are created. It’s easy to undo an accrual run, view the bills created by the accruals engine, add a comment, and undo accrual actions.

releaseNotes7.11_6-1

 

Save the last account number and last meter serial number

We were asked by many of you for this feature and now EnergyCAP provides the ability to save your last account number and last meter serial number.

releaseNotes7.11_7 releaseNotes7.11_8

When you search for an object, we’ll also identify matching items based on these fields.

 

Expanded capabilities for internal clients

EnergyCAP has expanded the capabilities for storing addresses and associated information for buildings, accounts, and meters.

System settings let you select the default country used when creating objects. This can save time if many objects in your EnergyCAP database are all located in the same country.

releaseNotes7.11_9

When creating a building, meter, or account you now have:

  • The ability to select any country.
  • Three lines for the street address, including an extended character set.
  • Expanded field sizes.
  • Additional guidance for finding the latitude and longitude based on Google Maps.

When tracking buildings outside of the United States and Canada, EnergyCAP will now automatically match your location with international weather data based on latitude and longitude.

releaseNotes7.11_10

 

Updated Setup Spreadsheets

To accommodate the changes made to accounts, meters, and buildings we’ve updated the create and update setups spreadsheets associated with accounts, meters, organizations, and buildings. Remember to always download a current setup spreadsheet before you begin adding or updating information.

releaseNotes7.11_11


Read more »